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    Privacy Policy

    Last updated

    This policy explains what personal information heartlandpleinair.org collects, why, who it is shared with, and the choices you have. It covers this website only — not other sites we link to.

    Who we are

    The Heartland Plein Air Festival is presented by the Ralston HINGE Creative District, a registered 501(c)(3) nonprofit organization (EIN 41-5038534).

    5615 S. 77th St, Ralston, NE 68127
    (402) 592-6552
    info@ralstonarts.org

    Information you give us

    We collect information only when you choose to send it through one of the forms on this site. Each form and what it asks for:

    • Newsletter signup (site footer) — your email address.
    • Contact form — name, email, topic, subject, and your message.
    • Sponsorship inquiry — name, organization or business name, email, phone, sponsorship level, and message.
    • Advertising inquiry — name, organization or business name, email, phone, ad size, and message.
    • Open Division registration — name, street address, city, state, ZIP code, email, phone, primary medium, and message.
    • Youth Paintout registration — the youth’s first and last name and age; street address, city, state, and ZIP code; phone; email address; parent or guardian name; and an emergency contact’s name, phone, and relationship to the student. See Children’s information below.

    Form submissions are delivered to the festival office by Formspree, a third-party form processing service, and arrive as email.

    Information collected automatically

    When you visit, some information is collected without you entering it:

    • Google Analytics 4 (measurement ID G-BQ1HV47WKM) — which pages you visit, approximate location, device and browser type, and how you arrived. It sets cookies.
    • Meta Pixel (ID 1819681512327549) — records page views so we can measure our advertising. We have deliberately turned off Meta’s automatic advanced matching, which means it does not read values you type into forms on this site.
    • Standard web server logs, including IP address, kept by our host for security and reliability.

    This site does not currently display a cookie consent banner. You can control or block cookies through your browser settings, and use the opt-outs listed under Your choices.

    Maps

    Pages that show painting locations embed Google Maps. Google may collect information about your use of the map under its own privacy policy.

    Payments

    Ticket purchases, sponsorship payments, and Open Division entry fees are processed by PayPal. Payment happens on PayPal’s systems — we never receive or store your card number. PayPal provides us the transaction details needed to confirm and fulfill your order.

    Children's information

    The Youth Paintout registration form collects personal information about a minor. It is intended to be completed by a parent or legal guardian, who must give permission for the youth to take part.

    We use this information only to run the Youth Paintout — confirming registration, planning staffing and supervision, and reaching a parent, guardian, or emergency contact if we need to during the event. We do not use it for advertising, and we do not sell it.

    The photo release is separate and optional. Registration does not depend on agreeing to it. If you do agree, photographs taken at the event that include your child may be used in festival promotion. You can withdraw that permission at any time by contacting us, and we will stop using those images going forward.

    A parent or guardian may ask us what information we hold about their child, correct it, or ask us to delete it. Email info@ralstonarts.org or call the festival office.

    How we use your information

    • To answer your questions and respond to inquiries.
    • To process registrations, sponsorships, advertising, and ticket orders.
    • To run festival events safely, including emergency contact.
    • To send festival news and updates, if you asked for them. Every email includes an unsubscribe link.
    • To understand how the site is used and measure our advertising, in aggregate.

    Who we share it with

    We do not sell your personal information. We share it only with service providers who help us operate, and only as needed:

    • Formspree — delivers form submissions to us.
    • Google — analytics and maps.
    • Meta — advertising measurement.
    • PayPal — payment processing.
    • Festival staff and volunteers who need it to run an event you have registered for.

    We may also disclose information if required by law, or to protect the safety of participants.

    How long we keep it

    Inquiry and registration information is kept as long as needed for the event and our nonprofit records, then deleted or archived. Newsletter subscriptions are kept until you unsubscribe. You can ask us to delete your information sooner.

    Your choices

    Changes to this policy

    If this policy changes, we will post the revised version here and update the “last updated” date at the top.

    Contact us

    Questions about this policy, or about information we hold? Email info@ralstonarts.org, call (402) 592-6552, or use the contact form.